Information Security Program
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System Security Standard  Find out the standard ways to secure a system at UW Medicine

New Data Stewardship Training  Know your Role and Responsibilities for Confidential Information

How to Encrypt Computing Devices and Electronic Data  How do I encrypt?

Information Security Policies  Home of the Information Security Policies

Departmental Training Materials  Training materials for use in departmental education

Self Service Vulnerability Assessement  Find your Vulnerabilities

Frequently Asked Questions  Find Security related answers

Glossary of Terms  Information Security Term Definitions

Contact the Information Security Team  We are here to Help

Secure Remote Access  UW Medicine Networks Team

UW Office of the CISO  UW Chief Information Security Officers Website

Subject: Encryption of Laptops and Other Mobile Devices Containing Confidential Information

Protection of confidential information is of the highest priority in UW Medicine. Confidential information includes protected health information (PHI) and personally identifiable information (PII). If possible, avoid storing PHI or PII on laptops, USB memory sticks, and other mobile devices since any information on a mobile device is at elevated risk for unauthorized disclosure secondary to loss and theft. If storage of PHI or PII on a mobile device is necessary, UW Medicine requires that these devices be encrypted. Encryption is the process of converting data into an unreadable format which is reversible with the use of a security key or password.

If you are storing PHI or PII on a personal or department-provided laptop or any other mobile device, it is your responsibility to ensure that data stored on the device is encrypted. The Information Security Program has provided encryption information for both PC and Mac users on their website:

To obtain information or help with encryption, contact IT Services Help Desk at For urgent issues, please call 206-543-7012.

Thank you,

Sue Clausen, Chief Compliance & Privacy Officer, UW Medicine and Associate Vice President for Medical Affairs, University of Washington